Recruiting templates
Job posts, sourcing, candidate emails, interview kits, offers and rejections. 93 free templates, 67 of them longer notes. Open one to fill in the blanks and copy it.
Job descriptions
Clear, inclusive job posts.
- Job description Note Standard job post. About [Company] The role What you will do - What you bring - Nice to have - What we offer - How to apply
- Engineering role Note Software engineer post. The team You will - Build [What] - Work with [Stack] You have - Salary [Salary range] Process 1. Intro call…
- Internship post Note Intern role. About the internship Dates: [Dates] Pay: [Pay] You will learn - Who should apply -
- Interview scorecard Note Structured evaluation. Candidate: [Candidate] Interviewer: [Interviewer] | Skill | Score (1-4) | Evidence | | | | | | | | |…
- Hiring plan Note Plan one hire. Role: [Role] Hiring manager: [Manager] Target start: [Start] Must-haves - Interview stages 1. Where to…
- Interview question bank Note Questions by skill. Problem solving - Collaboration - Ownership - Role-specific -
- Debrief notes Note Panel debrief. Candidate: [Candidate] Votes - Themes Decision Next step
Sourcing and outreach
Reach passive candidates.
- Sourcing message Snippet First contact to a candidate. Hi [Name], I came across your work on [What] and was impressed by [Detail]. We are hiring a [Role] at…
- Sourcing follow-up Snippet Second touch. Hi [Name], Following up on my note about the [Role] role. Salary range is [Range], and the team is [Team…
- Referral request Snippet Asks employees for referrals. Hi team, We are hiring a [Role]. Know someone great? Refer them here: [Link]. Successful referrals earn…
- Not now, stay in touch Snippet Candidate not ready. Thanks for letting me know, [Name]. Mind if I check in again in three months? I will keep you in mind for…
- Event recruiting follow-up Snippet After a career fair. Hi [Name], Great to meet you at [Event]. As promised, here is the link to apply for [Role]: [Link]. I will…
- Silver medallist outreach Snippet Past strong candidate. Hi [Name], You were a close second for our [Old role] role last year. We now have a [New role] opening that…
Candidate communication
Keep candidates informed at every step.
- Application received Snippet Acknowledgement. Hi [Name], Thanks for applying for [Role] at [Company]. We review every application and will get back to you…
- Phone screen invite Snippet Books a first call. Hi [Name], Thanks for applying for [Role]! We would like to book a 30 minute call to learn more about you.…
- Interview invite Snippet Next stage invite. Hi [Name], We would love to invite you to the next stage for [Role]: [Stage] on [today] at [time now] with…
- Take-home task Snippet Sends an assignment. Hi [Name], Here is the take-home task for [Role]: [Link]. It should take about 3 hours; please do not spend…
- Interview reminder Snippet Day before. Hi [Name], Looking forward to meeting you tomorrow at [time now]. Link or address: [Location]. Any…
- Delay update Snippet When the process slows. Hi [Name], Thanks for your patience. We are still finishing interviews and expect to decide by [today]. You…
- Reschedule interview Snippet Moves an interview. Hi [Name], I am sorry, we need to move your interview on [today]. Would any of these work instead? -
- Candidate feedback request Snippet Asks about their experience. Hi [Name], Whatever the outcome, we want our process to be fair and pleasant. Would you share how it felt?…
Offers
Make and confirm offers.
- Verbal offer follow-up Snippet Written after a call. Hi [Name], As discussed, we are delighted to offer you the role of [Role]! Salary: [Salary] Start date:…
- Offer letter Snippet Formal offer. Dear [Name], We are pleased to offer you the position of [Role] at [Company], reporting to [Manager],…
- Offer accepted Snippet Welcomes the hire. Hi [Name], Wonderful news, welcome to [Company]! Next, you will hear from [Contact] about paperwork and your…
- Negotiation response Snippet Replies to a counter-offer. Hi [Name], Thank you for sharing your expectations. We can offer [Revised offer], which is the top of our…
- Offer declined Snippet Candidate says no. Hi [Name], Thank you for letting us know. We are sorry you will not be joining, but we understand. We would…
- Offer deadline reminder Snippet Nudges a decision. Hi [Name], Just a reminder that our offer is open until [Deadline]. Happy to answer any questions to help…
Rejections
Kind, clear and prompt.
- Rejection after application Snippet No interview. Hi [Name], Thank you for applying for [Role]. We have decided to move forward with other candidates whose…
- Rejection after interview Snippet After meeting. Hi [Name], Thank you for the time you spent with us. It was a close decision, but we have chosen another…
- Rejection with feedback Snippet Shares specific feedback. Hi [Name], Thank you for interviewing for [Role]. We will not be moving forward this time. Feedback from the…
- Role filled internally Snippet Internal hire. Hi [Name], Thank you for your interest in [Role]. We have filled the position internally, so the role is now…
- Role cancelled Snippet Position closed. Hi [Name], I am sorry to share that we have paused hiring for [Role]. This is no reflection on you. I will…
- Keep in touch rejection Snippet For a strong runner-up. Hi [Name], You were one of our strongest candidates, and choosing was hard. Can I keep you in mind for…
Interview kits by role
Role-specific questions with space for notes.
- Interview: Software engineer Note Eight questions for a software engineer interview. Candidate: [Candidate] Date: [today] 1. Walk me through a system you designed. What trade-offs did you make?…
- Interview: Product manager Note Eight questions for a product manager interview. Candidate: [Candidate] Date: [today] 1. How do you decide what not to build? - 2. Tell me about a product…
- Interview: Designer Note Eight questions for a designer interview. Candidate: [Candidate] Date: [today] 1. Walk me through a project from brief to launch. - 2. How do you…
- Interview: Data analyst Note Eight questions for a data analyst interview. Candidate: [Candidate] Date: [today] 1. Tell me about an analysis that changed a decision. - 2. How do you…
- Interview: Marketing manager Note Eight questions for a marketing manager interview. Candidate: [Candidate] Date: [today] 1. Tell me about a campaign you are proud of and its results. - 2. How…
- Interview: Sales representative Note Eight questions for a sales representative interview. Candidate: [Candidate] Date: [today] 1. Walk me through your sales process. - 2. Tell me about a deal you…
- Interview: Customer support agent Note Eight questions for a customer support agent interview. Candidate: [Candidate] Date: [today] 1. Tell me about a time you turned an angry customer around. - 2. How…
- Interview: Project manager Note Eight questions for a project manager interview. Candidate: [Candidate] Date: [today] 1. Tell me about a project that went off track and how you recovered…
- Interview: Engineering manager Note Eight questions for a engineering manager interview. Candidate: [Candidate] Date: [today] 1. How do you grow senior engineers? - 2. Tell me about a time you had…
- Interview: HR generalist Note Eight questions for a hr generalist interview. Candidate: [Candidate] Date: [today] 1. How do you handle a confidential complaint? - 2. Tell me about a…
- Interview: Recruiter Note Eight questions for a recruiter interview. Candidate: [Candidate] Date: [today] 1. How do you source passive candidates? - 2. Tell me about a hard role…
- Interview: Accountant Note Eight questions for a accountant interview. Candidate: [Candidate] Date: [today] 1. Walk me through your month-end close. - 2. How do you handle a…
- Interview: Teacher Note Eight questions for a teacher interview. Candidate: [Candidate] Date: [today] 1. How do you plan a lesson for mixed abilities? - 2. Tell me about a…
- Interview: Nurse Note Eight questions for a nurse interview. Candidate: [Candidate] Date: [today] 1. Tell me about a time you advocated for a patient. - 2. How do you…
- Interview: Operations manager Note Eight questions for a operations manager interview. Candidate: [Candidate] Date: [today] 1. How do you find and fix bottlenecks? - 2. Tell me about a process…
- Interview: Executive assistant Note Eight questions for a executive assistant interview. Candidate: [Candidate] Date: [today] 1. How do you manage a busy executive's calendar? - 2. Tell me about a…
- Interview: Graphic designer Note Eight questions for a graphic designer interview. Candidate: [Candidate] Date: [today] 1. Walk me through your portfolio's strongest piece. - 2. How do you…
- Interview: Content writer Note Eight questions for a content writer interview. Candidate: [Candidate] Date: [today] 1. How do you research a topic you know nothing about? - 2. Tell me…
- Interview: DevOps engineer Note Eight questions for a devops engineer interview. Candidate: [Candidate] Date: [today] 1. Walk me through a CI/CD pipeline you built. - 2. Tell me about an…
- Interview: Security engineer Note Eight questions for a security engineer interview. Candidate: [Candidate] Date: [today] 1. How would you threat-model a new feature? - 2. Tell me about a…
- Interview: Retail associate Note Eight questions for a retail associate interview. Candidate: [Candidate] Date: [today] 1. Tell me about a time you helped a difficult customer. - 2. How do…
- Interview: Barista or server Note Eight questions for a barista or server interview. Candidate: [Candidate] Date: [today] 1. How do you handle a rush? - 2. Tell me about a time you fixed a…
- Interview: Warehouse operative Note Eight questions for a warehouse operative interview. Candidate: [Candidate] Date: [today] 1. How do you stay accurate when picking at speed? - 2. Tell me about a…
- Interview: Delivery driver Note Eight questions for a delivery driver interview. Candidate: [Candidate] Date: [today] 1. How do you plan your route? - 2. What would you do if you could not…
- Interview: Receptionist Note Eight questions for a receptionist interview. Candidate: [Candidate] Date: [today] 1. How do you handle several calls and visitors at once? - 2. Tell me…
- Interview: Consultant Note Eight questions for a consultant interview. Candidate: [Candidate] Date: [today] 1. Walk me through a problem you solved for a client. - 2. How do you…
- Interview: Intern Note Eight questions for a intern interview. Candidate: [Candidate] Date: [today] 1. What are you hoping to learn here? - 2. Tell me about a project you…
- Interview: Chef Note Eight questions for a chef interview. Candidate: [Candidate] Date: [today] 1. Tell me about your signature dish. - 2. How do you manage food…
- Interview: Social media manager Note Eight questions for a social media manager interview. Candidate: [Candidate] Date: [today] 1. Which of your posts performed best and why? - 2. How do you grow a…
- Interview: Account manager Note Eight questions for a account manager interview. Candidate: [Candidate] Date: [today] 1. How do you build relationships with new clients? - 2. Tell me about…
Job descriptions by role
Job post outlines per role.
- Job description: Software engineer Note Outline for a software engineer job post. About [Company] About the software engineer role What you will do - - - What you bring - - Nice to have -…
- Job description: Product manager Note Outline for a product manager job post. About [Company] About the product manager role What you will do - - - What you bring - - Nice to have - What…
- Job description: Designer Note Outline for a designer job post. About [Company] About the designer role What you will do - - - What you bring - - Nice to have - What we…
- Job description: Data analyst Note Outline for a data analyst job post. About [Company] About the data analyst role What you will do - - - What you bring - - Nice to have - What we…
- Job description: Marketing manager Note Outline for a marketing manager job post. About [Company] About the marketing manager role What you will do - - - What you bring - - Nice to have -…
- Job description: Sales representative Note Outline for a sales representative job post. About [Company] About the sales representative role What you will do - - - What you bring - - Nice to have -…
- Job description: Customer support agent Note Outline for a customer support agent job post. About [Company] About the customer support agent role What you will do - - - What you bring - - Nice to have…
- Job description: Project manager Note Outline for a project manager job post. About [Company] About the project manager role What you will do - - - What you bring - - Nice to have - What…
- Job description: Engineering manager Note Outline for a engineering manager job post. About [Company] About the engineering manager role What you will do - - - What you bring - - Nice to have -…
- Job description: HR generalist Note Outline for a hr generalist job post. About [Company] About the hr generalist role What you will do - - - What you bring - - Nice to have - What…
- Job description: Recruiter Note Outline for a recruiter job post. About [Company] About the recruiter role What you will do - - - What you bring - - Nice to have - What we…
- Job description: Accountant Note Outline for a accountant job post. About [Company] About the accountant role What you will do - - - What you bring - - Nice to have - What we…
- Job description: Teacher Note Outline for a teacher job post. About [Company] About the teacher role What you will do - - - What you bring - - Nice to have - What we…
- Job description: Nurse Note Outline for a nurse job post. About [Company] About the nurse role What you will do - - - What you bring - - Nice to have - What we offer…
- Job description: Operations manager Note Outline for a operations manager job post. About [Company] About the operations manager role What you will do - - - What you bring - - Nice to have -…
- Job description: Executive assistant Note Outline for a executive assistant job post. About [Company] About the executive assistant role What you will do - - - What you bring - - Nice to have -…
- Job description: Graphic designer Note Outline for a graphic designer job post. About [Company] About the graphic designer role What you will do - - - What you bring - - Nice to have -…
- Job description: Content writer Note Outline for a content writer job post. About [Company] About the content writer role What you will do - - - What you bring - - Nice to have - What…
- Job description: DevOps engineer Note Outline for a devops engineer job post. About [Company] About the devops engineer role What you will do - - - What you bring - - Nice to have - What…
- Job description: Security engineer Note Outline for a security engineer job post. About [Company] About the security engineer role What you will do - - - What you bring - - Nice to have -…
- Job description: Retail associate Note Outline for a retail associate job post. About [Company] About the retail associate role What you will do - - - What you bring - - Nice to have -…
- Job description: Barista or server Note Outline for a barista or server job post. About [Company] About the barista or server role What you will do - - - What you bring - - Nice to have -…
- Job description: Warehouse operative Note Outline for a warehouse operative job post. About [Company] About the warehouse operative role What you will do - - - What you bring - - Nice to have -…
- Job description: Delivery driver Note Outline for a delivery driver job post. About [Company] About the delivery driver role What you will do - - - What you bring - - Nice to have - What…
- Job description: Receptionist Note Outline for a receptionist job post. About [Company] About the receptionist role What you will do - - - What you bring - - Nice to have - What we…
- Job description: Consultant Note Outline for a consultant job post. About [Company] About the consultant role What you will do - - - What you bring - - Nice to have - What we…
- Job description: Intern Note Outline for a intern job post. About [Company] About the intern role What you will do - - - What you bring - - Nice to have - What we offer…
- Job description: Chef Note Outline for a chef job post. About [Company] About the chef role What you will do - - - What you bring - - Nice to have - What we offer -…
- Job description: Social media manager Note Outline for a social media manager job post. About [Company] About the social media manager role What you will do - - - What you bring - - Nice to have -…
- Job description: Account manager Note Outline for a account manager job post. About [Company] About the account manager role What you will do - - - What you bring - - Nice to have - What…