Events templates
Invitations, RSVPs, speakers, sponsors, logistics and run sheets for conferences, meetups, weddings and parties. 52 free templates, 8 of them longer notes. Open one to fill in the blanks and copy it.
Invitations and RSVPs
Get people there.
- Event invitation Snippet Formal invite. You are invited to [Event] Date: [today] Time: [time now] Place: [Place] [Description] RSVP by [RSVP date]:…
- Casual invite Snippet Friends and colleagues. Hey! We are having [Event] on [today] at [Place]. Would love to see you there. Let me know if you can make it!
- RSVP reminder Snippet Nudges for a reply. Hi [Name], Just a reminder to RSVP for [Event] by [RSVP date] so we can finalise numbers.
- RSVP yes confirmation Snippet Confirms attendance. Thanks, [Name]! You are on the list for [Event]. Details: [Details].
- RSVP decline reply Snippet When they can not come. Thanks for letting us know, [Name]. You will be missed! We will share photos afterwards.
- Waitlist notice Snippet Event full. Hi [Name], [Event] is full, but you are on the waitlist. We will email you if a spot opens.
- Event reminder week before Snippet Week-out reminder. Hi [Name], [Event] is one week away! Quick details: [today], [time now], [Place]. Add it to your calendar:…
- Day-of details Snippet Morning of the event. Today is the day! Doors open at [time now]. Address: [Address]. Parking: [Parking]. Bring [Bring].
- Wedding invitation wording Snippet Traditional wording. Together with their families, [Name 1] and [Name 2] invite you to celebrate their marriage [today] at [time…
- Birthday party invite Snippet Kids or adults. You are invited to [Name]'s [Age] birthday! 🎉 [today], [time now] [Place] RSVP to [Contact] by [RSVP date].
- Webinar invite Snippet Online event. Join us online for [Webinar] on [today] at [time now] [Time zone]. You will learn [Outcome]. Register: [Link]
- Meetup announcement Snippet Community meetup. Our next [Meetup] is on [today] at [Venue]! Talks: [Talks]. Food and drinks provided. RSVP: [Link]
Speakers and sponsors
Partners who make events happen.
- Speaker invitation Snippet Invites a speaker. Hi [Name], We would love you to speak at [Event] on [today]. The audience is [Audience], about [Size]…
- Speaker confirmation Snippet Locks in details. Hi [Name], Thank you for agreeing to speak! Your session: [Session], [today] at [time now], [Length]…
- Speaker brief Snippet What speakers need. Venue: [Venue] Audience: [Audience] AV: [AV] Arrive by: [Arrival] Contact on the day: [Contact]
- Speaker thank you Snippet After the event. Hi [Name], Thank you for your talk at [Event]. [Feedback]. The recording will be shared soon.
- Sponsor pitch Snippet Asks for sponsorship. Hi [Name], [Event] brings together [Size] [Audience] on [today]. Sponsoring puts [Brand] in front of them.…
- Sponsor confirmation Snippet Confirms a sponsor. Hi [Name], Thank you for sponsoring [Event] at the [Tier] level! Please send your logo and booth needs by…
- Sponsor report Snippet After the event. Hi [Name], Thank you for sponsoring [Event]. Results: [Attendees] attendees, [Leads] booth visits,…
- Vendor booking Snippet Books a caterer or AV. Hi [Vendor], We would like to book [Service] for [Event] on [today], [Start] to [End], for [Guests] guests.…
After the event
Follow up and learn.
- Thank you attendees Snippet Post-event email. Hi [Name], Thank you for coming to [Event]! Slides and recordings: [Link]. We would love your feedback:…
- Missed it email Snippet For no-shows. Hi [Name], Sorry we missed you at [Event]. Catch the highlights here: [Link]
- Photo share Snippet Shares photos. Photos from [Event] are up! [Link]. Tag yourself and share.
- Feedback survey intro Snippet Asks for feedback. How was [Event]? Two minutes of feedback helps us make the next one better: [Survey link]
- Save the date next year Snippet Next edition. Thank you for making [Event] amazing. Save the date for next year: [Next date].
Event planning notes
Plan every detail.
- Event plan Note Full plan. Event: [Event] Date: [today] Venue: [Venue] Budget: [Budget] Guests: [Guests] Goals Timeline Vendors Budget…
- Run sheet Note Minute by minute. | Time | What | Who | Notes | | | | | | | | | | |
- Event budget Note Track costs. | Item | Budget | Actual | Paid | | | | | | | Venue | | | [ ] | | Catering | | | [ ] | | AV | | | [ ] |
- Guest list Note Names and RSVPs. | Name | RSVP | Dietary | Plus one | Table | | | | | | | | | | | | |
- Wedding planner Note Big day plan. Date: [today] Venue: [Venue] 12 months out - [ ] 6 months out - [ ] 1 month out - [ ] Week of - [ ]
- Party checklist Note House party. - [ ] Invites sent - [ ] Food and drinks - [ ] Music - [ ] Decorations - [ ] Tidy up plan
- Conference notes Note Attend a conference. Conference: [Conference] Sessions to attend - People to meet - Takeaways
- Post-event debrief Note Learn for next time. What went well What to improve Numbers Next time
Hosting scripts
Words for emcees and hosts.
- Emcee welcome Snippet Open an event. Good evening, everyone, and welcome to [Event]! I am [Your name], and I will be your host tonight. A few…
- Introduce a speaker Snippet Speaker intro. Our next speaker is [Speaker], [Title] at [Organisation]. [Achievement]. Please welcome [Speaker]!
- Thank a speaker Snippet After a talk. Thank you, [Speaker], for [Highlight]. Let us give them another round of applause.
- Break announcement Snippet Time for a break. We will now take a [Minutes]-minute break. Refreshments are in [Location]. Please be back by [time now].
- Raffle announcement Snippet Prize draw. It is time for the raffle! Tickets are [Price] each, and all proceeds go to [Cause].
- Closing remarks Snippet End the event. That brings us to the end of [Event]. Thank you to our speakers, sponsors and every one of you for coming.…
- Awards ceremony script Snippet Present an award. The [Award] goes to someone who [Reason]. The winner is [Winner]!
- Toast to the hosts Snippet Thank the hosts. Please raise your glasses to [Hosts], who made tonight possible. To [Hosts]!
Wedding speeches
Structures for the big speeches.
- Best man or maid of honour outline Snippet Structure. 1. Introduce yourself and how you know [Name] 2. A funny, kind story 3. What makes [Name] special 4. Meeting…
- Father of the bride outline Snippet Structure. 1. Welcome and thanks to guests 2. A memory of [Daughter] growing up 3. Welcoming [Partner] to the family 4.…
- Groom or bride speech outline Snippet Structure. 1. Thank everyone for coming 2. Thank parents and the wedding party 3. How we met 4. What [Partner] means to…
- Short wedding toast Snippet Brief toast. To [Couple]: may your love grow stronger every year, and may your home always be full of laughter. Cheers!
- Virtual wedding message Snippet For guests who cannot attend. [Couple], we are so sorry we cannot be there. Sending all our love on your wedding day! 💕
Party logistics
Details guests ask about.
- Dress code note Snippet What to wear. Dress code: [Dress code]. [Notes]
- Gift note on invite Snippet Gifts policy. Your presence is the only gift we need. If you would like to give something, [Gift note].
- Kids welcome note Snippet Children policy. Children are very welcome.
- Parking and transport Snippet Getting there. Parking: [Parking] Nearest station: [Station] Taxis: [Taxi]
- Dietary needs request Snippet Ask for dietary needs. Please let us know about any dietary needs or allergies by [Deadline].
- Accommodation block Snippet Hotel for guests. We have a room block at [Hotel] at [Rate] per night. Book by [Deadline] with code [Code].