Photographers and creatives templates
Bookings, shoot prep, delivery, usage rights and studio notes for photographers, videographers and artists. 32 free templates, 7 of them longer notes. Open one to fill in the blanks and copy it.
Client messages
From enquiry to gallery.
- Photography enquiry reply Snippet Responds to a lead. Hi [Name], Thank you for reaching out about your [Shoot type]! I have [today] available. My [Package]…
- Booking confirmed photo Snippet Contract and deposit. Hi [Name], You are booked for [today]! Please sign the contract and pay the [Deposit] retainer to hold the…
- Shoot prep guide Snippet What to expect. Hi [Name], For your shoot on [today]: - Location: [Location] - Time: [time now], golden hour is [Golden…
- Weather backup Snippet Plan B. Hi [Name], the forecast for [today] looks [Weather]. We can move indoors to [Alternative]. What do you prefer?
- Sneak peek Snippet Preview images. Hi [Name]! Here are a few sneak peeks from your shoot 😍 [Link]. The full gallery will be ready by [Delivery…
- Gallery delivered Snippet Final images. Hi [Name], Your gallery is ready! [Gallery link] Password: sent separately. Downloads are available until…
- Print order upsell Snippet Prints and albums. Hi [Name], These images deserve to be on your walls! Prints and albums are available from your gallery, with…
- Usage rights explanation Snippet Licensing. Hi [Name], Your licence covers [Usage] for [Term]. For [Other usage], an extended licence is [Price].
- Raw files request reply Snippet Why no raws. Hi [Name], I deliver fully edited images only, as editing is part of my style and quality. If you need a…
- Review request photo Snippet After delivery. Hi [Name], I loved working with you! Would you leave a short review? [Review link]
- Model release request Snippet Permission to share. Hi [Name], May I share a few images from your shoot in my portfolio and on social media? Please sign the…
- Second shooter booking Snippet Book a helper. Hi [Name], Are you free to second-shoot a [Event] on [today], [Hours] hours, at [Rate]? Location: [Location].
Creative business
Commissions and sales.
- Commission enquiry reply Snippet Art commission. Hi [Name], Thank you for your interest in a commission! For a [Size] [Medium] piece, the price is [Price],…
- Commission progress Snippet Work in progress. Hi [Name], here is a progress shot of your piece! [Link] Any thoughts before I continue?
- Artwork shipped Snippet Sent to buyer. Hi [Name], your artwork is on its way! Tracking: [Tracking]. It is packed carefully; please open with care.
- Gallery submission Snippet Approach a gallery. Dear [Gallery], I am [Your name], a [Medium] artist based in [City]. My work explores [Themes]. I would love…
- Market stall application Snippet Craft fair. Hi [Organiser], I would like to apply for a stall at [Market] on [today]. I make [Products]. Photos attached.
- Pricing reply Snippet Explains pricing. Hi [Name], My prices reflect [Hours] hours of work, materials and [Years] years of practice. I also offer…
Studio notes
Plan shoots and projects.
- Shoot plan Note Plan a shoot. Client: [Client] Date: [today] Location: [Location] Shot list - [ ] Gear - [ ] Timeline
- Wedding shot list Note Must-have shots. Getting ready - [ ] Ceremony - [ ] Family portraits - [ ] Couple - [ ] Reception - [ ]
- Gear checklist Note Pack the bag. - [ ] Camera bodies - [ ] Lenses: [Lenses] - [ ] Batteries charged - [ ] Memory cards formatted - [ ] Flash…
- Editing log Note Track edits. | Client | Images | Culled | Edited | Delivered | | | | | | | | | | [ ] | [ ] | [ ] |
- Creative brief art Note Personal project. Project: [Project] Idea References Materials Deadline
- Pricing sheet Note Your packages. | Package | Hours | Images | Price | | | | | | | | | | |
Bookings and delivery
From enquiry to gallery.
- Wedding enquiry reply Snippet Availability. Congratulations, [Names]! I am available on [today]. My wedding collections start at [Price]. Shall we jump…
- Session prep guide Snippet What to wear. Tips for your session: wear solid colours, avoid big logos, bring a change of outfit, and plan to arrive 10…
- Gallery ready Snippet Photos delivered. Your gallery is ready! View and download here: [Link]. It stays online until [in 30 days].
- Booking deposit Snippet Securing a date. To secure [today], please sign the contract and pay the [Deposit] deposit. The date is held for 7 days.
- Print upsell Snippet Albums and prints. Many clients love having an album of their day. Albums start at [Price] and prints from [Print price].
- Second shooter brief Snippet Wedding team. Shoot on [today] at [Venue]. You cover [Coverage]. Dress code [Dress]. Rate [Rate].
- Usage licence Snippet Commercial use. This licence allows [Client] to use the images for [Use] in [Territory] for [Term].
Shoot notes
Planning shoots.