Free templates for email, notes and snippets
4,942 free templates for emails, support replies, sales follow-ups, meeting notes and more. Fill in the blanks and copy.
Search templates
Everyday writing
- Email essentials 188
The emails everyone writes: openers, follow-ups, thank-yous, requests, apologies and sign-offs.
- Everyday messages 116
Short chat and text replies for work and life: quick answers, status, check-ins and small talk.
- Meetings and scheduling 116
Invites, agendas, minutes and follow-ups for every kind of meeting, plus notes to run them well.
- Messages by situation 170
Short, specific messages for the moments you write most: thank-yous, apologies, reminders, welcomes and…
- Occasions and greetings 60
Cards and messages for birthdays, holidays, weddings, babies, sympathy, thank-yous and milestones.
- Icebreakers and team fun 43
Warm-up questions, retro openers and team activities for meetings, offsites and classrooms.
- Checklists and letters 60
Ready checklists for life and business moments, plus formal letters for common situations.
- Phone and chat scripts 29
Call openings, holds, transfers, voicemails, live chat macros and difficult-call phrases for any front line.
- Travel phrases 112
Everyday phrases in twelve languages for travel and quick politeness: hello, thank you, how much, where is.
Customers
- Customer support 138
Canned responses for every stage of a ticket: greetings, troubleshooting, billing, refunds, shipping, bugs…
- Customer success 52
Onboarding, check-ins, renewals and churn prevention for account managers and success teams.
- IT helpdesk 61
Internal IT replies: access requests, devices, passwords, outages, onboarding and offboarding checklists.
- Online store 72
Messages for shop owners: orders, product questions, wholesale, reviews, abandoned carts and marketplace…
- Review replies 30
Replies to 5, 3 and 1-star reviews for ten kinds of business.
Sales and marketing
- Sales 96
Prospecting, cold email, discovery, demos, proposals, objections, negotiation and closing.
- Marketing 102
Newsletters, campaigns, launches, landing page copy, ad text, briefs and marketing plans.
- Social media 91
Posts, captions, replies and community management for LinkedIn, Instagram, X, TikTok, YouTube and more.
- Public relations 36
Press releases, media pitches, statements, interview prep and press kits.
- Writing and content 84
Blog posts, articles, outlines, editing checklists, bios and writer notes.
- Streamers and creators 34
Brand deals, sponsorships, stream panels, community rules, video plans and creator admin.
- Podcasters 16
Guest invites, prep sheets, sponsor reads, show notes and episode tracking for podcasters.
- Online communities and moderators 20
Welcome posts, rules, warnings, event announcements and mod logs for Discord, Slack and forums.
Teams and careers
- HR and people 79
Policies, leave, benefits, onboarding, performance, employee relations and HR records.
- Recruiting 93
Job posts, sourcing, candidate emails, interview kits, offers and rejections.
- Managers and leaders 81
Feedback, recognition, team updates, 1:1s, difficult conversations and planning for people leaders.
- Job search and careers 63
Cover letters, applications, recruiter replies, interview prep, negotiation and career notes.
- Project management 38
Kick-offs, plans, status reports, risks, RACI, change requests and project closure.
- Executive and virtual assistants 31
Calendar wrangling, travel booking, inbox triage, meeting logistics and briefing notes for assistants.
Tech and product
- Product management 51
PRDs, roadmaps, release notes, user research, feedback and product decisions.
- Software development 89
Pull requests, code reviews, commits, bug reports, design docs, READMEs and engineering communication.
- Code snippets 268
Ready-to-paste commands and code: git, shell, SQL, regex, Swift, JavaScript, Python, Docker and HTTP.
- DevOps and incidents 49
Incident comms, on-call, deploys, maintenance windows, runbooks and SRE notes.
- Security and privacy 35
Vulnerability reports, security reviews, access audits, privacy requests and awareness messages.
- Data and analytics 35
Analysis write-ups, metric definitions, dashboards, data requests, experiments and reporting.
- Design and creative 29
Design briefs, critiques, handoffs, client feedback, portfolio case studies and creative notes.
- UX writing and microcopy 67
Error messages, empty states, buttons, confirmations, onboarding, notifications and settings text for apps…
- AI prompts 189
Prompts to paste into ChatGPT, Claude or Apple Intelligence: writing, analysis, coding, learning, planning…
- Spreadsheet formulas 75
Excel and Google Sheets formulas for lookups, dates, text, maths, conditions and cleanup.
- Markdown and formatting 46
Tables, callouts, checklists, diagrams, front matter, HTML email bits and document scaffolds.
- Dates, notices and boilerplate 69
Date and time formats with live tokens, out-of-office replies and standard disclaimers.
- Symbols and characters 166
Arrows, check marks, maths, currency, legal marks, Mac keys, box drawing and kaomoji, ready to paste.
- Emoji sets 126
Hand-picked emoji by theme, plus status labels for tasks and chat.
Professional services
- Finance and accounting 50
Invoices, collections, expenses, budgets, month-end close, vendor payments and finance notes.
- Legal and compliance 38
Contract emails, NDAs, notices, compliance reminders and legal notes. Not legal advice; have a lawyer review…
- Freelancers and agencies 50
Pitches, proposals, scope, onboarding clients, revisions, rates, invoices and ending projects.
- Real estate 50
Messages for agents, landlords and tenants: leads, viewings, offers, listings, leases and property notes.
- Insurance 26
Agent and policyholder messages: quotes, renewals, claims, documents and client notes.
- Clinic and practice admin 38
Front-desk messages for clinics, dentists, therapists and salons: appointments, reminders, forms and…
- Therapists and counsellors 14
Enquiry replies, boundaries, session reminders and SOAP or DAP note structures for therapy practices.
- Coaches and consultants 26
Life, business and executive coaching: discovery calls, session notes, homework, packages and client progress.
- Translators and language services 24
Quotes, briefs, delivery notes, glossaries and style guides for translators and interpreters.
- Architects and interior designers 24
Client briefs, fee proposals, design reviews, site visits and project notes for architects and interior…
- Science and lab work 23
Lab notebooks, protocols, equipment bookings, sample tracking and research group communication.
- Public sector and councils 28
Letters and notes for local government, public services and residents dealing with them.
Local business and trades
- Hotels and travel 40
Guest messages for hotels, holiday rentals and tour operators, plus traveller emails and trip notes.
- Restaurants and cafes 38
Reservations, catering, reviews, staff notes, menus and supplier messages for food businesses.
- Events 52
Invitations, RSVPs, speakers, sponsors, logistics and run sheets for conferences, meetups, weddings and…
- Retail stores 29
In-store and local shop messages: staff rotas, customer holds, special orders, loyalty, events and store…
- Salons, spas and beauty 20
Bookings, aftercare, rebooking nudges, client record cards and salon routines.
- Cleaning and home services 18
Quotes, on-my-way texts, job sheets and checklists for cleaners, handypeople and trades.
- Trades and construction 41
Quotes, job updates, site notes, variations, invoices and safety for builders, contractors and tradespeople.
- Car sales and service 28
Messages for dealers and garages: enquiries, test drives, service bookings, repairs and car owner notes.
- Operations and logistics 37
Suppliers, purchase orders, shipping, warehouse, inventory and operations reporting.
- Manufacturing and quality 27
Production updates, quality reports, supplier corrective actions, maintenance and shift notes.
- Farming and food producers 27
Messages and records for farms, market sellers, food producers and allotments.
- Vets and pet services 29
Admin messages for vets, groomers, pet sitters and dog walkers, plus pet owner notes. Admin only, never…
- Fitness and coaching 30
Messages for trainers and coaches, plus workout logs, meal plans and wellbeing notes.
- Sports clubs and coaching 30
Team messages, training plans, match reports, fees and club admin for coaches, captains and club secretaries.
- Photographers and creatives 32
Bookings, shoot prep, delivery, usage rights and studio notes for photographers, videographers and artists.
- Musicians and performers 29
Booking gigs, press kits, band admin, releases, students and setlists.
- Non-profits and community 40
Donor thanks, appeals, volunteers, grant writing, board communication and impact reports.
- Faith and community groups 27
Messages and notes for churches, mosques, temples, synagogues and community groups: events, volunteers, care…
School and learning
- Teachers and schools 58
Parent emails, report comments, lesson plans, classroom notices and school admin.
- Students 48
Emails to professors, study notes, essay outlines, group projects, applications and revision plans.
- Tutors and private lessons 16
Enquiry replies, lesson summaries for parents, progress reports and lesson plans for tutors.
- Study and research 40
Research notes, literature reviews, book notes, course notes, Zettelkasten and learning plans.
Personal life
- Personal life 69
Notes and messages for everyday life: family, friends, health admin, money, celebrations and life admin.
- Relationships and dating 33
Kind, honest messages for dating, partners and friendships, from first hello to hard conversations.
- Home and household 34
Cleaning, maintenance, groceries, recipes, projects, guests and messages to trades and neighbours.
- Journaling and reflection 168
Daily, weekly and yearly reflection notes, gratitude, prompts for self-discovery, mood and goals.
- Planning and productivity 52
Daily plans, weekly plans, goals, OKRs, task lists, time blocking and productivity systems.
- Parents and families 31
School messages, childcare, playdates, kids' activities, family routines and parenting notes.
- Caregiving and family health 23
Coordinating care for a parent, partner or child: appointments, carers, medications, updates to family and…
How to use a template
- 1 Find a template
Search above or open a category, then choose the template that fits.
- 2 Fill in the blanks
Type names, dates and details into the form. Menus and switches change the wording, and the text updates as you type.
- 3 Copy and paste
Press Copy and paste the finished text into email, chat or any document. Blanks you skip stay marked in square brackets.
Frequently asked questions
Are these templates free?
Yes. All 4,942 templates are free to use, copy and change, with no account or sign-up.
What is the difference between a note and a snippet template?
A snippet is a short piece of text you send again and again, such as a reply, a greeting or a follow-up. A note is a longer document with sections, such as meeting notes, a project brief or a journal page. 947 of the templates are notes.
What are the highlighted words in a template?
They are the blanks: a name, a date, an amount. Type into the form next to the template and they are replaced. Some blanks are menus of choices, and some are switches that add or remove a sentence.
Can I use these templates in ClipBuddy?
Yes. Copy the finished text and save it as a snippet in ClipBuddy, then paste it again whenever you need it from your clipboard history with ⌘⇧V.
Can I change a template?
Yes. Every template is a starting point. Change the wording, remove what you do not need, and keep your own version.