Salons, spas and beauty templates
Bookings, aftercare, rebooking nudges, client record cards and salon routines. 20 free templates, 4 of them longer notes. Open one to fill in the blanks and copy it.
Client messages
Bookings, aftercare and rebooking.
- Appointment confirmation Snippet Booked in. Hi [Name], you are booked for [Service] with [Stylist] on [today] at [time now]. Reply to change.
- Reminder day before Snippet Tomorrow. See you tomorrow at [time now] for your [Service], [Name]! Please arrive 5 minutes early.
- Patch test reminder Snippet Colour safety. A patch test is needed at least 48 hours before your colour appointment on [today]. Pop in any time before…
- Aftercare: colour Snippet After colour. To keep your colour fresh: wait 48 hours before washing, use a sulphate-free shampoo and rinse in cool water.
- Aftercare: lashes Snippet After lash extensions. Keep lashes dry for 24 hours, avoid oil-based products, and brush gently each morning. Infills every 3 weeks.
- Aftercare: nails Snippet After gel nails. Wear gloves for cleaning, use cuticle oil daily and do not pick at the gel. Book removal rather than peeling.
- Aftercare: waxing Snippet After waxing. Avoid heat, sun and tight clothing for 24 hours. Exfoliate gently after 48 hours.
- Aftercare: facial Snippet After a facial. Skip makeup for the rest of the day, drink water, and use SPF tomorrow.
- Rebook nudge Snippet Time for your next visit. Hi [Name], it has been [Weeks] weeks since your last [Service]. Want me to book you in? [Link]
- Late policy Snippet Running late. If you are more than 15 minutes late we may need to shorten or rebook your service so we can stay on time…
- No-show fee Snippet Missed appointment. We missed you today. As per our policy, a [Fee] fee applies for missed appointments. We would love to rebook…
- Waitlist opening Snippet Slot free. Good news! A [Service] slot opened on [today] at [time now]. Reply YES in the next hour to grab it.
- Birthday treat Snippet Client birthday. Happy birthday, [Name]! Enjoy [Offer] on your next visit this month.
- New stylist intro Snippet Team news. Meet [Stylist], who joins us from [Background] and specialises in [Specialty]. Intro offer: [Offer].
- Gift voucher Snippet Gifting. A [Amount] gift voucher for [Recipient], valid for 12 months on any service. Code: [Code]
- Consultation questions Snippet Before a big change. Before your appointment, send me a few photos of looks you love, and tell me about your routine and any past…
Salon notes
Client records and ops.
- Client record card Note Formulas and preferences. Client: [Name] Hair type: Formula: Allergies: Last visit: [today] Notes:
- Treatment consent Note Record consent. Client: [Name] Treatment: [Treatment] Patch test: Medical notes: Consent given: [today]
- Daily salon checklist Note Open and close. Open - [ ] Sterilise tools - [ ] Towels stocked - [ ] Check bookings Close - [ ] Wash bowls - [ ] Stock…
- Retail stock count Note Products. | Product | In stock | Reorder | | | | | | | | |