Fitness and coaching templates
Messages for trainers and coaches, plus workout logs, meal plans and wellbeing notes. 30 free templates, 14 of them longer notes. Open one to fill in the blanks and copy it.
Coach messages
Keep clients motivated.
- New client welcome coach Snippet First message. Hi [Client], Welcome! I am excited to work with you on [Goal]. First step: fill in the intake form ([Form…
- Session reminder coach Snippet Before a session. Hi [Client], see you tomorrow at [time now] at [Place]. Bring water and [Bring]!
- Weekly check-in coach Snippet How was the week? Hi [Client], How did this week go? Please share: 1. Workouts completed 2. Energy and sleep 3. Any wins or…
- Missed sessions nudge Snippet Re-engages a client. Hi [Client], I have missed you the last couple of weeks. Everything okay? We can adjust the plan to fit your…
- Progress celebration Snippet Celebrates a milestone. Hi [Client], Amazing work: [Milestone]! Remember where you started: [Start]. Proud of you.
- Programme update Snippet New plan. Hi [Client], Here is your updated plan for the next [Weeks] weeks: [Link]. The main change: [Change].
- Package renewal Snippet Renews a package. Hi [Client], Your [Package] ends on [End date]. Would you like to continue? Renewing this week keeps your…
- Class schedule Snippet Weekly classes. This week's classes: Mon [Mon] Tue [Tue] Wed [Wed] Thu [Thu] Fri [Fri] Sat [Sat] Book: [Link]
- Nutrition tip Snippet Short tip. Tip of the week: [Tip]. Small changes add up.
Workout notes
Plan and log training.
- Workout log Note One session. Date: [today] Type: Strength | Exercise | Sets | Reps | Weight | | | | | | | | | | | How it felt:
- Weekly training plan Note Plan the week. | Day | Session | Duration | Done | | | | | | | Mon | | | [ ] | | Tue | | | [ ] | | Wed | | | [ ] | | Thu |…
- Run log Note Track a run. Date: [today] Distance: [Distance] Time: [time now] Pace: [Pace]
- Race plan Note Prepare for a race. Race: [Race] Date: [Race date] Goal time: [Goal] Pacing Nutrition Kit - [ ]
- Personal records Note Best lifts and times. | Exercise | Record | Date | | | | | | | | |
- Body measurements Note Track progress. | Date | Weight | Waist | Notes | | | | | | | [today] | | | |
- Client intake Note Coach's intake form. Client: [Client] Goals Training history Injuries Availability Preferences
Food and wellbeing
Meals, sleep and habits.
- Meal plan week Note Plan meals. | Day | Breakfast | Lunch | Dinner | Snacks | | | | | | | | Mon | | | | | | Tue | | | | | | Wed | | | | | |…
- Grocery list Note Shopping list. Produce - [ ] Protein - [ ] Pantry - [ ] Dairy - [ ]
- Food diary Note What you ate. [today] Breakfast: Lunch: Dinner: Snacks: Water:
- Sleep log Note Track sleep. | Date | Bed | Wake | Hours | Quality | | | | | | | | [today] | | | | |
- Habit tracker Note Daily habits. | Habit | M | T | W | T | F | S | S | | | | | | | | | | | | | | | | | | |
- Meditation log Note Mindfulness practice. Date: [today] Minutes: [Minutes]
- Recipe to try Note Save a recipe. Recipe: [Recipe] Source: [Source] Serves: [Serves] Ingredients - Steps 1.
Gym and studio business
Members and memberships.
- Membership welcome Snippet New member. Welcome to [Gym], [Name]! Your induction is on [today]. Download our app to book classes: [Link]
- Membership freeze Snippet Pause membership. Hi [Name], your membership is frozen from [From] to [To]. No payments will be taken during that time.
- Class cancelled Snippet Class change. Hi [Name], sorry, [Class] on [today] is cancelled because [Reason]. Your credit has been returned.
- Challenge announcement Snippet Member challenge. Join our [Weeks]-week [Challenge] challenge starting [today]! Prizes for [Prizes].
- Lapsed member win-back Snippet Come back. Hi [Name], we miss you at [Gym]! Come back this month and get [Offer].
- Personal training offer Snippet PT upsell. Hi [Name], want faster progress? Book a free taster session with one of our trainers: [Link]
- Facility closure Snippet Maintenance. [Area] is closed on [today] for [Reason]. Sorry for the disruption.