Translators and language services templates
Quotes, briefs, delivery notes, glossaries and style guides for translators and interpreters. 24 free templates, 8 of them longer notes. Open one to fill in the blanks and copy it.
Client messages
Quotes to delivery.
- Translation quote Snippet Quote per word. Hi [Client], For [Words] words from [Source language] into [Target language], my rate is [Rate] per word, so…
- Brief questions Snippet Before starting. Hi [Client], Before I start: who is the audience, what is the purpose, is there a glossary or previous…
- Delivery note Snippet Deliver a translation. Hi [Client], Attached is the [Target language] translation of [Document]. Notes: [Notes]. Queries are…
- Query to client Snippet Ambiguous term. Hi [Client], In [Location], the term [Term] could mean [Meaning A] or [Meaning B]. Which is intended?
- Interpreting booking Snippet Book an interpreter. Hi [Client], Confirming interpreting for [Event] on [today], [Start] to [End], [Mode] interpreting,…
- Rush rate Snippet Urgent job. Hi [Client], I can deliver by [today] with a rush rate of [Rush] on top of my standard fee.
- Certified translation note Snippet Certified documents. I certify that this is a true and accurate translation of the original [Document] from [Source language]…
- Proofreading offer Snippet Second pair of eyes. Hi [Client], I also offer proofreading by a second linguist for [Price], recommended for published material.
Language notes
Glossaries and guides.
- Glossary Note Term list. | Source term | Target term | Notes | | | | | | | | |
- Style guide translation Note Client style. Client: [Client] Language: [Language] Tone Formality Terms to avoid Formatting
- Job tracker Note Jobs in progress. | Client | Document | Words | Due | Status | Invoiced | | | | | | | | | | | | | | [ ] |
- Interpreting prep Note Before an assignment. Event: [Event] Topic vocabulary Speakers Materials
Quotes and delivery
Pricing, deadlines and handover.
- Quote by word count Snippet Price a translation. Hi [Name], Thanks for sending the files. The source is [Words] words from [Source language] into [Target…
- Rush fee notice Snippet Tight deadline. Happy to take this on. Because the deadline is under [Hours] hours, a rush fee of [Percent]% applies. Shall…
- Certified translation info Snippet Official documents. For a certified translation I need a clear scan of every page, including stamps and the back side. The…
- Glossary request Snippet Consistent terms. Do you have a glossary or previous translations I can use? Matching your existing terminology keeps…
- Source file question Snippet Unclear source. A quick question on [Section]: the source says "[Phrase]", which could mean [Option A] or [Option B]. Which…
- Interpreting booking confirmation Snippet Live interpreting. Confirmed: [Language] interpreting on [today] from [Start] to [End] at [Place]. Please send any slides or…
- Payment terms Snippet Invoice terms. Invoices are due within 30 days. I accept bank transfer and [Other method].
- Out of language pair Snippet Refer elsewhere. Thanks for thinking of me. [Language] is outside my language pairs, but I can recommend [Colleague], who is…
Translator notes
Keeping track of projects.
- Project brief Note Before starting. Client [Client] Languages [Source] → [Target] Audience Tone Deadline Terms to keep -
- Term base entry Note One term. Term: [Term] Translation: [Translation] Context: Source: Do not use:
- Style guide Note Client preferences. Formality Numbers and dates Brand names Punctuation Examples
- QA checklist Note Before delivery. - [ ] Numbers match source - [ ] Names spelled right - [ ] No missing segments - [ ] Glossary terms used - […