Restaurants and cafes templates
Reservations, catering, reviews, staff notes, menus and supplier messages for food businesses. 38 free templates, 7 of them longer notes. Open one to fill in the blanks and copy it.
Reservations and guests
Bookings and guest replies.
- Reservation confirmation Snippet Confirms a table. Hi [Name], your table for [Guests] at [Restaurant] is confirmed for [today] at [time now]. See you then!
- Reservation reminder Snippet Day of booking. Hi [Name], looking forward to seeing you tonight at [time now]. Reply if your plans change.
- Fully booked reply Snippet No availability. Hi [Name], sorry, we are fully booked on [today]. We could offer [Alternative], or add you to the waitlist.
- Large group booking Snippet Group reservation. Hi [Name], For groups of [Size]+, we offer a set menu at [Price] per person and ask for a [Deposit] deposit.…
- Allergy question reply Snippet Allergens. Hi [Name], thanks for letting us know about the [Allergy] allergy. Our kitchen can [Response]. Please remind…
- No-show policy Snippet Deposit terms. Bookings of [Size] or more need a card to hold. No-shows or cancellations with less than 24 hours notice are…
- Event enquiry reply Snippet Private hire. Hi [Name], Thanks for your interest in hosting [Event] with us. Our private room seats [Capacity], with…
- Thank you for dining Snippet After a visit. Thank you for dining with us, [Name]! We hope to see you again soon.
- Review reply food Snippet Responds to a review. Thank you for your review, [Name]! We are so glad you enjoyed [Dish]. See you next time.
- Complaint reply food Snippet Bad experience. Dear [Name], I am sorry your meal did not live up to expectations. I would like to invite you back as our…
Catering and orders
Takeaway and catering.
- Catering quote Snippet Quotes an event. Hi [Name], For [Guests] guests on [today], our [Package] package is [Price] per head and includes…
- Catering confirmation Snippet Confirms an order. Hi [Name], Confirming catering for [Event] on [today]: [Menu]. Delivery at [time now] to [Address]. Total:…
- Order ready Snippet Pickup ready. Hi [Name], your order is ready for pickup at [Restaurant]. See you soon!
- Order delay Snippet Kitchen delay. Hi [Name], sorry, your order is running about [Minutes] minutes late. We will add [Gesture] for the wait.
- Menu change notice Snippet Seasonal menu. Our new [Season] menu launches [today]! Highlights: [Highlights].
Staff and operations
Run the kitchen and floor.
- Shift reminder Snippet Staff shift. Hi [Name], reminder of your shift on [today], [Start] to [End]. Let [Manager] know if you can not make it.
- Shift swap Snippet Asks to swap. Can anyone cover my [Shift] shift on [today]? I can take [Your shift] in return.
- Staff meeting notice Snippet Team meeting. Team meeting on [today] at [time now]. We will cover [Topics]. Paid time, please attend.
- Supplier order Snippet Places an order. Hi [Supplier], Order for delivery on [today]: Please confirm availability and delivery time.
- Supplier complaint Snippet Wrong delivery. Hi [Supplier], Today's delivery was missing [Missing] and [Issue]. Please credit the invoice and deliver the…
- Health inspection prep note Snippet Reminder to staff. Reminder: inspection could be any day. Keep temperature logs updated, label and date everything, and keep…
Kitchen notes
Recipes, specs and checklists.
- Recipe card Note Standard recipe. Dish: [Dish] Yield: [Yield] Prep time: [Prep] Ingredients - Method 1. Allergens Plating
- Opening checklist Note Start of day. - [ ] Fridges at temperature - [ ] Prep list done - [ ] Float counted - [ ] Tables set - [ ] Specials briefed
- Closing checklist Note End of day. - [ ] Kitchen cleaned - [ ] Food labelled and stored - [ ] Till counted - [ ] Bins out - [ ] Alarm set
- Menu costing Note Cost a dish. Dish: [Dish] | Ingredient | Quantity | Cost | | | | | | | | | Total cost: Menu price: Margin:
- Specials board Note Daily specials. Specials, [weekday] - - -
- Waste log Note Track waste. | Date | Item | Quantity | Reason | | | | | | | [today] | | | |
- Temperature log Note Food safety. | Time | Fridge 1 | Fridge 2 | Freezer | Initials | | | | | | | | | | | | |