Legal and compliance templates
Contract emails, NDAs, notices, compliance reminders and legal notes. Not legal advice; have a lawyer review anything binding. 38 free templates, 8 of them longer notes. Open one to fill in the blanks and copy it.
Contracts by email
Send, chase and negotiate agreements.
- Send contract for signature Snippet Shares an agreement. Hi [Name], Attached is the [Agreement] for [Purpose]. Please review and sign by [in 7 days]. Let me know if
- Redline response Snippet Replies to edits. Hi [Name], Thanks for your comments on the [Agreement]. We accept most changes; our responses to [Clauses]
- NDA request Snippet Asks for an NDA. Hi [Name], Before we share details about [Topic], could we sign a mutual NDA? I have attached our standard
- Contract renewal notice Snippet Upcoming renewal. Hi [Name], Our agreement for [Service] renews on [Renewal date]. If you want to change terms or give notice
- Termination notice Snippet Ends an agreement. Dear [Name], In line with clause [Clause] of our agreement dated [Date], we give notice to terminate
- Signed copy confirmation Snippet Confirms execution. Hi [Name], Thank you, the fully signed [Agreement] is attached for your records.
- Contract extension Snippet Extends a term. Hi [Name], We would like to extend our agreement for [Service] until [New end date] on the same terms. If
- Change to terms request Snippet Requests an amendment. Hi [Name], We would like to amend [Clause] to [Change], because [Reason]. Could we discuss?
Notices and letters
Formal written communication.
- Formal demand letter Snippet Requests action. Dear [Name], We write regarding [Matter]. Under [Basis], you are required to [Action]. Please do so by
- Cease and desist outline Snippet Structure only. 1. Who you are and your rights: [Rights] 2. The activity that infringes: [Activity] 3. What you require
- Complaint to a company Snippet Consumer complaint. Dear [Company], On [Date] I purchased [Item] (order [Order number]). [Problem]. I would like [Remedy] within
- Landlord repair request Snippet Tenant letter. Dear [Landlord], I am writing to report [Problem] at [Address], first noticed on [Date]. Please arrange a
- Change of address notice Snippet Formal notice. To whom it may concern, Please update my address from [Old address] to [New address], effective [Date]
- Authorisation letter Snippet Authorises someone. I, [Your name], authorise [Person] to [Action] on my behalf on [Date]. Please contact me on [Phone] to
- Subject access request Snippet Requests your data. Dear [Company], Under data protection law, I request a copy of all personal data you hold about me, along
Compliance
Keep the organisation on track.
- Policy attestation reminder Snippet Annual sign-off. Hi [Name], Please read and confirm our updated [Policy] by [Deadline]: [Link]. It takes about 10 minutes.
- Training overdue Snippet Compliance training. Hi [Name], Your [Training] training is overdue. Please complete it by [in 5 days] to stay compliant: [Link]
- Gift declaration reminder Snippet Conflicts of interest. Reminder: gifts or hospitality over [Threshold] must be declared in [Register] within 5 days.
- Conflict of interest form Snippet Declare a conflict. Name: [Name] Nature of interest: [Interest] Parties involved: [Parties] Date arose: [Date] Proposed
- Whistleblowing reminder Snippet Speak-up channel. If you see something that seems wrong, you can raise it confidentially through [Channel]. Retaliation
- Records retention notice Snippet Keep or delete. Reminder: under our retention policy, [Record type] must be kept for [Period], then securely deleted.
- Regulatory change alert Snippet New rule. Heads-up: from [Date], [Regulation] requires [Requirement]. Owners: [Owners]. Plan due by [Deadline].
Legal notes
Track matters and contracts.
- Contract summary Note Key terms at a glance. Agreement: [Agreement] Parties: [Parties] Signed: [Signed date] Term: [Term] Renewal: [Renewal] Notice
- Matter log Note Track a legal matter. Matter: [Matter] Counsel: [Counsel] Timeline - [today]: Next steps - [ ] Costs
- Contract review checklist Note Before signing. - [ ] Parties and dates correct - [ ] Scope clear - [ ] Payment terms - [ ] Liability cap - [ ] Indemnities
- Compliance calendar Note Recurring obligations. | Obligation | Frequency | Next due | Owner | | | | | | | | | | |
- Trademark tracker Note Brand registrations. | Mark | Country | Class | Status | Renewal | | | | | | | | | | | | |
- Terms of service outline Note Structure for ToS. 1. Acceptance of terms 2. The service 3. Accounts 4. Payment 5. Acceptable use 6. Intellectual property 7
Everyday legal letters
Clear, polite, firm.
- Letter before action Snippet Last step before court. Dear [Name], Despite reminders, [Amount] for [Reason] remains unpaid. Unless paid by [in 14 days], I will
- Deposit return request Snippet Tenancy ended. Dear [Landlord], my tenancy at [Address] ended on [End date]. Please return my deposit of [Amount] within
- Warranty claim Snippet Faulty product. Dear [Company], the [Product] I bought on [Date] has developed [Fault]. It is under warranty, so I request a
- Data deletion request Snippet Right to erasure. Please delete all personal data you hold about me, [Name], and confirm in writing within one month.
- Consent withdrawal Snippet Stop processing. I withdraw my consent for [Company] to use my data for [Purpose], effective immediately.
- Notice to vacate Snippet Tenant leaving. Dear [Landlord], please accept this as notice that I will vacate [Address] on [Date], in line with my
- Power of attorney request Snippet Acting for someone. I hold power of attorney for [Name]. A certified copy is attached. Please update your records so I can
- Privacy notice summary Snippet Plain words. We collect [Data] to [Purpose]. We keep it for [Retention], never sell it, and you can ask for a copy or
Legal notes
Organised matters.