Non-profits and community templates
Donor thanks, appeals, volunteers, grant writing, board communication and impact reports. 40 free templates, 6 of them longer notes. Open one to fill in the blanks and copy it.
Donors
Thank, update and ask.
- Donation thank you Snippet Thanks a donor. Dear [Donor], Thank you for your generous gift of [Amount]. Because of you, [Impact]. We are so grateful to…
- First-time donor welcome Snippet New supporter. Dear [Donor], Welcome to the [Organisation] family! Your first gift helps [Impact]. Over the next few weeks…
- Monthly donor thanks Snippet Recurring gift. Dear [Donor], Thank you for giving every month. Regular gifts like yours let us plan ahead and [Impact].
- Appeal letter Snippet Fundraising ask. Dear [Donor], [Story] This [Season], we need to raise [Goal] to [Purpose]. A gift of [Ask] would [Impact of…
- Year-end appeal Snippet End of year giving. Dear [Donor], As the year ends, we are [Distance] away from our goal of [Goal]. Every gift before [Deadline]…
- Donation receipt Snippet Tax receipt. Receipt for your donation Donor: [Donor] Amount: [Amount] Date: [today] [Organisation] is a registered…
- Impact update Snippet Shows results. Dear [Donor], A quick update on what your gift did: [Impact]. [Story]. Thank you for making this happen.
- Lapsed donor Snippet Re-engages a donor. Dear [Donor], We miss you! Since your last gift, [Progress]. We would love to have you back: [Donate link]
- Major donor meeting request Snippet Asks to meet. Dear [Donor], I would love to share our plans for [Project] in person and hear your thoughts. Would you have…
- Legacy giving intro Snippet Gifts in wills. Dear [Donor], Some supporters choose to remember [Organisation] in their will. If you would like to learn…
Volunteers
Recruit, organise and thank.
- Volunteer recruitment Snippet Asks for helpers. We need volunteers for [Role] on [Dates]! No experience needed; we will train you. Sign up: [Link]
- Volunteer welcome Snippet New volunteer. Hi [Name], Welcome aboard! Your first shift is [today] at [time now] at [Place]. Ask for [Coordinator]. Wear…
- Shift reminder volunteer Snippet Before a shift. Hi [Name], a reminder of your volunteer shift on [today] at [time now]. Thank you for giving your time!
- Volunteer thank you Snippet Appreciation. Hi [Name], Thank you for volunteering [Hours] hours this [Period]. Because of you, [Impact].
- Volunteer of the month Snippet Recognition. Our volunteer of the month is [Name]! [Why]. Thank you, [Name]!
- Volunteer training Snippet Training invite. Hi [Name], Volunteer training is on [today] at [time now]. It covers [Topics] and takes about [Length].
Grants and board
Funders and governance.
- Grant inquiry letter Snippet Letter of inquiry. Dear [Funder], [Organisation] [Mission]. We are seeking [Amount] to [Project], which will [Outcome] for…
- Grant report email Snippet Sends a report. Dear [Funder], Attached is our [Period] report on [Grant]. Highlights: [Highlights]. Thank you for your…
- Grant thank you Snippet After an award. Dear [Funder], Thank you for awarding [Amount] for [Project]. We will report on progress by [Report date].
- Board meeting notice Snippet Formal notice. Dear board members, The next board meeting is on [today] at [time now], [Place]. Papers will follow by…
- Board recruitment Snippet Invites a trustee. Dear [Name], We are looking for a trustee with experience in [Area], and I immediately thought of you. The…
Non-profit notes
Plans and reports.
- Grant proposal Note Full proposal. Funder: [Funder] Amount: [Amount] Deadline: [Deadline] Need Project Outcomes Budget Evaluation Sustainability
- Impact report Note Annual impact. Year: [Year] Headline numbers - Stories Finances Thank you
- Fundraising plan Note Year of fundraising. Goal: [Goal] | Source | Target | Owner | Timing | | | | | | | | | | |
- Volunteer roster Note Who is where. | Date | Role | Volunteer | Confirmed | | | | | | | | | | [ ] |
- Donor profile Note Know your donor. Donor: [Donor] Giving history: [History] Interests: [Interests] Relationship notes Next touch
- Campaign plan Note Fundraising campaign. Campaign: [Campaign] Target: [Target] Dates: [Dates] Story Channels - Timeline
Campaigns and advocacy
Mobilise supporters.
- Petition ask Snippet Sign a petition. Hi [First name], [Issue] affects [Who]. Add your name to call on [Target] to [Ask]: [Link]
- Contact your representative Snippet Advocacy email. Hi [First name], The vote on [Bill] is on [today]. It takes two minutes to email your representative: [Link]
- Event fundraiser invite Snippet Fundraising event. Join us for [Event] on [today]! Tickets [Price], with every penny supporting [Cause]. [Link]
- Peer fundraising kit Snippet Fundraise for us. Want to fundraise for [Organisation]? Set up your page in minutes: [Link]. We will send you a free [Swag].
- Giving Tuesday appeal Snippet Giving day. Today is Giving Tuesday! Every gift is matched up to [Match] by [Matcher]. Double your impact: [Link]
- Emergency appeal Snippet Urgent need. Urgent: [Emergency]. We need [Amount] by [Deadline] to [Action]. Please give what you can: [Link]
- Membership renewal Snippet Renew membership. Hi [First name], Your membership renews on [today]. Thank you for standing with us. Renew here: [Link]
- Newsletter impact story Snippet Story section. [Name]'s story Your support makes stories like this possible.
Programme delivery
Run services well.
- Service user welcome Snippet Joining a programme. Hi [Name], Welcome to [Programme]! Your first session is on [today] at [time now], [Location]. [Contact] is…
- Session reminder programme Snippet Reminder. Hi [Name], a reminder of your [Programme] session on [today] at [time now]. Let us know if you cannot make it.
- Referral acknowledgement Snippet Referral received. Dear [Referrer], Thank you for referring [Name] to [Programme]. We will contact them within [Days] days.
- Outcome survey Snippet Measure impact. How has [Programme] helped you? Your answers help us improve and show funders our impact: [Link]
- Partner organisation intro Snippet Partnership. Dear [Name], [Organisation] supports [Group] with [Service]. We think our work complements yours and would…