Everyday messages templates
Short chat and text replies for work and life: quick answers, status, check-ins and small talk. 116 free templates. Open one to fill in the blanks and copy it.
Quick answers
One-line replies for chat.
- On it Snippet Confirms you are handling it. On it. I will update you by lunch.
- Sounds good Snippet Agrees and moves on. Sounds good to me.
- Let me check Snippet Buys time politely. Good question. Let me check and get back to you shortly.
- Done Snippet Reports a finished task. Done. [What] is live.
- Not sure yet Snippet Honest uncertainty. I am not sure yet. I will know more after [Event] and will let you know.
- Yes, please Snippet Accepts an offer. Yes please, that would be great. Thank you!
- No, thanks Snippet Declines an offer. No thanks, I am all set. Appreciate you asking though!
- Can we talk? Snippet Asks for a quick call. Do you have 5 minutes for a quick call about [Topic]? Easier than typing it out.
- Seen, will reply Snippet Acknowledges a long message. Saw this, thanks. I need a bit of time to think it through and will reply properly later today.
- Good catch Snippet Thanks someone for spotting an issue. Good catch, thank you! Fixing it now.
- Agree with caveat Snippet Yes, with one condition. I agree, as long as [Condition].
- Point me to it Snippet Asks for a link. Could you point me to [What]? A link is perfect.
- Here you go Snippet Shares what they asked for. Here you go: [Copied text]
- Makes sense Snippet Confirms understanding. That makes sense, thanks for explaining.
- Happy to help Snippet Replies to a thank-you. Happy to help! Let me know if anything else comes up.
Status and availability
Tell people where you are and when you are free.
- Heads down Snippet Signals focus time. Heads down on [Task] until [time now]. Messages will be slower; call if urgent.
- Stepping out Snippet Away for a bit. Stepping out for 15 minutes. Back at [time now].
- Out sick Snippet Short sick note to the team. Not feeling well today, so I am taking a sick day. Back online tomorrow.
- Working from home Snippet Location update. Working from home today. Same hours, reachable on chat and phone.
- Late start Snippet Starting later than usual. Starting a bit late today, around [time now], because [Reason]. Will make up the time.
- Leaving early Snippet Finishing early. Heads-up: I am leaving at [time now] today for [Reason]. Everything urgent is covered.
- In meetings all day Snippet Sets reply expectations. In back-to-back meetings until [time now]. I will catch up on messages after.
- Free now Snippet Invites people to reach out. I am free now if anyone needs me.
- Travelling Snippet Travel status. Travelling [Where] today, so replies will be patchy until [time now].
- Off tomorrow Snippet Advance notice of a day off. Reminder that I am off tomorrow ([in 1 day]). [Colleague] is covering [Area].
- Focus block Snippet Do not disturb message. Blocking [Start] to [End] for deep work on [Task]. Please save non-urgent questions for after.
- Back online Snippet Returns to availability. Back online now. Catching up on messages.
Check-ins and small talk
Warm, human messages.
- How was the weekend? Snippet Monday opener. Morning! How was your weekend?
- Hope you are well Snippet General check-in. Hi [Name], just checking in. Hope you are doing well!
- Thinking of you Snippet Supportive note. Thinking of you today, [Name]. No need to reply; just wanted you to know.
- Good luck Snippet Before a big moment. Good luck with [Event] today, [Name]! You have got this.
- How did it go? Snippet Asks about an event. How did [Event] go? I have been wondering.
- Welcome back Snippet For someone returning. Welcome back, [Name]! Hope the break was good.
- Happy Friday Snippet End-of-week sign-off. Happy Friday, everyone. Thanks for a great week.
- Congrats! Snippet Quick congratulations. Congratulations, [Name]! [News] is huge. So happy for you.
- Coffee sometime? Snippet Low-key invite. Want to grab a coffee this week?
- Missed you Snippet Reconnecting with a friend. Miss you, [Name]! It has been ages. When are you free?
- Hope you feel better Snippet Short get-well note. Sorry you are under the weather, [Name]. Rest up and feel better soon.
- Safe travels Snippet Before a trip. Safe travels, [Name]! Enjoy [Destination].
Family and friends texts
Coordination and care.
- On my way Snippet Leaving now. On my way! Should be there around [in 20 minutes].
- Running late, sorry Snippet Late for a plan. Running about 10 minutes late, sorry! See you soon.
- Home safe Snippet Lets someone know you arrived. Home safe. Thanks for a lovely evening!
- What time? Snippet Asks for timing. What time works for you on [Day]?
- Can you pick up? Snippet Asks for a small errand. Could you pick up [Items] on your way home? Thank you!
- Dinner plans Snippet Organises a meal. Dinner tonight? I am thinking [Place] around [time now].
- Happy birthday text Snippet Short and warm. Happy birthday, [Name]! Have the best day.
- Proud of you Snippet Encouragement. Just wanted to say I am really proud of you, [Name].
- Call you later Snippet Defers a chat. Can not talk right now, will call you tonight.
- Here is the address Snippet Shares a location. Here is the address: [Address] Parking is [Parking].
- Thank you for today Snippet After spending time together. Thank you for today, [Name]. It was just what I needed.
- Share a photo Snippet Caption for a photo you send. Look what we found today!
Group chat
Organise a group without the chaos.
- Poll the group Snippet Asks everyone to vote. Quick poll for [Topic]: react with 1 for [Option A], 2 for [Option B], 3 for [Option C].
- Summary of the plan Snippet Recaps a long thread. Summary so far: What: [What] When: [When] Where: [Where] Bring: [Bring] Shout if I got anything wrong.
- Who is in? Snippet Headcount request. Who is in for [Event] on [today]? Reply by [RSVP] so I can book.
- Split the bill Snippet Shares costs. Total came to [Total], so [Per person] each. You can send it to [How]. Thanks!
- Reminder for the group Snippet Day-before reminder. Reminder: [Event] is tomorrow at [time now], [Place]. See you there!
- Change of plan Snippet Updates the group. Change of plan: [Change]. Everything else stays the same.
- Welcome to the group Snippet New member greeting. Welcome, [Name]! This is where we [Purpose]. Pinned message has the details.
- Muting for a bit Snippet Explains you are stepping back. Muting the chat for a few days to focus. Message me directly if you need me.
- Photos from the day Snippet Shares a shared album. Photos from [Event] are here: [Copied text]. Add yours too!
Neighbours and community
Notes for your street, building or club.
- Parcel for you Snippet Took in a delivery. Hi, I have a parcel for number [House number]. Pop round any time after [time now].
- Noise heads-up Snippet Before a party or work. Hi neighbours, we have [Reason] on [today] from [Start] to [End]. Sorry in advance for any noise; message me…
- Lost pet Snippet Asks neighbours to look out. Our [Pet], [Pet name], went missing near [Place] on [today]. [Description]. Please call [Phone] if you see…
- Found item Snippet Reports something found. Found [Item] near [Place] today. Message me with a description and it is yours.
- Bin day reminder Snippet Friendly reminder. Reminder: bins go out tonight. General waste this week.
- Borrow request Snippet Asks to borrow something. Hi [Name], could I borrow your [Item] this weekend? Will return it by [Day]. Thanks!
- Club meeting notice Snippet For a community club. Hi all, our next [Club] meeting is [today] at [time now], [Place]. On the agenda: [Agenda].
- Volunteer call Snippet Asks for helpers. We need [Number] volunteers for [Event] on [today]. Even an hour helps. Reply if you can join!
- Welcome new neighbour Snippet Greets someone who moved in. Hi, welcome to the street! I am [Your name] at number [House number]. Knock any time if you need anything.
Online and forums
Replies for communities, reviews and comments.
- Thanks for the answer Snippet Thanks someone on a forum. Thanks, this solved it! For anyone finding this later: [Fix].
- Asking a good question Snippet Frames a forum question. What I am trying to do: [Goal] What I tried: [Tried] What happened: [Result] Any ideas?
- Polite correction Snippet Corrects without being rude. Small correction, if it helps: [Correction]. Source: [Source]
- Review: positive Snippet Leaves a good review. 5 stars. [What I liked]. Would recommend.
- Review: mixed Snippet Balanced review. [Good part], but [Bad part]. Still worth it.
- Reply to a review Snippet Business responds to a review. Thank you for taking the time to review us, [Name]. We hope to see you again soon.
- Report a bug in a forum Snippet Community bug report. Seeing an issue with [Product] [Version]: [Problem]. Steps: [Steps]. Anyone else?
- Welcome to the community Snippet Moderator greeting. Welcome, [Name]! Start with the pinned guide, and do not hesitate to ask questions here.
Emoji-free professional chat
Clear workplace chat messages.
- Thread starter Snippet Keeps a topic in one thread. Starting a thread for [Topic] so we keep this channel tidy. Details below.
- Decision needed Snippet Asks a channel to decide. Decision needed on [Topic] by [in 2 days]. Option A: [Option A] Option B: [Option B] Please reply with A or…
- FYI Snippet Shares information, no action needed. FYI, no action needed: [Information]
- Action needed Snippet Assigns a clear task. Action needed, [Name]: [Task] by [Due]. Reply here when done.
- Blocked Snippet Flags a blocker. I am blocked on [Task] until [Dependency]. [Name], could you help unblock?
- Wrap-up Snippet Closes a discussion. Wrapping this up: we agreed on [Decision]. [Owner] owns next steps. Thanks, all.
- Handover Snippet Hands work to a colleague. Handing over [Task] to [Name]. Status: [Status] Next step: [Next step] Notes:
- Please use the channel Snippet Redirects DMs. Could we move this to [Channel]? Others may have the same question.
- Quick poll at work Snippet Reaction poll. Quick poll: [Question] React with a thumbs up for yes, thumbs down for no.
Kind words
Encouragement, praise and support.
- You did great Snippet Praise after effort. You did great on [What], [Name]. [Specific] really stood out.
- Rough day Snippet Support for a friend. Sorry today was rough, [Name]. Want to talk about it, or would a distraction help more?
- You are appreciated Snippet Unprompted appreciation. Just a note to say I appreciate you, [Name]. [Reason]
- Keep going Snippet Encouragement. Keep going, [Name]. You are closer than it feels.
- Here for you Snippet Offers support. I am here for you, [Name], whatever you need. Even if it is just to sit quietly.
- Well deserved Snippet Recognises a win. This is so well deserved, [Name]. All that work on [What] paid off.
- Thank you for listening Snippet After a supportive chat. Thank you for listening today, [Name]. It helped more than you know.
Saying no kindly
Polite ways to decline.
- No: too busy Snippet Protect time. Thanks for thinking of me! My plate is full right now, so I need to pass this time.
- No: not my area Snippet Redirect. This is outside what I know well. [Person] would be a much better fit.
- No: not now, maybe later Snippet Defer. I cannot take this on until [When]. Could we revisit then?
- No: event invite Snippet Decline an event. Thank you so much for the invite! I cannot make it this time, but I hope it is a wonderful [Event].
- No: lending money Snippet Kind but firm. I care about you, and I am not able to lend money right now. Is there another way I can help?
- No: favour Snippet Declining a favour. I wish I could help with this one, but I am not able to this week.
- No: extra project Snippet At work. I would like to help, but taking this on would put [Current work] at risk. Which should I prioritise?
- No: meeting without agenda Snippet Protect focus. Happy to help! Could you share the goal of the meeting first? It may be quicker to sort by message.
- No: sales pitch Snippet Not interested. Thanks, but this is not something we need right now. Please take me off the list.
- No: volunteering Snippet Stepping back. I have loved volunteering, but I need to step back this term. Thank you for understanding.
- No: recommendation Snippet Cannot vouch. I do not think I am the best person to recommend you for this, as I have not seen your work on [Area].
- No: free work Snippet Paid only. Thanks for thinking of me! I only take paid projects at the moment. My rates are [Rates].
Quick work replies
One-line replies for chat.
- Looking into it Snippet Checking. Good question. Let me look into it and get back to you today.
- Can we push Snippet Move it. Could we push this to [New time]? Something came up.
- Need more info Snippet Clarify. Happy to help. Could you tell me a bit more about [What]?
- Received, thanks Snippet Got it. Received, thank you!
- Quick call? Snippet Faster by voice. Might be quicker on a call. Free for 5 minutes now?
- Running 5 late Snippet Delayed. Running about 5 minutes late, sorry! Start without me.
- Great work Snippet Praise. Great work on this, [Name]! 🙌
- Following up Snippet Nudge. Just following up on this. Any update?
- Out today Snippet Off. I am out today and back tomorrow. [Colleague] can help in the meantime.
- Let me check calendar Snippet Scheduling. Let me check my calendar and come back to you with a time.
- Agreed, next steps Snippet Wrap up. Agreed. Next steps: [Steps]. I will take [My part].